It is an unavoidable fact that, at various stages in our lives, we will find ourselves in the stressful situation of having too much to do in too little time. The one thing which tends to happen when we have work overload is that we neglect to manage our time properly.  Real life takes over and we no longer ‘have time’ to manage our time!  Yet it is at times like this that excellent multi-tasking skills are needed the most.

Multi-tasking are crucial elements required by everyone in their business and personal life. Having said that, great care and emphasis needs to be placed on selecting the right tasks to multitask. One needs to be aware that some tasks require complete and utmost concentration. Without planning your time and prioritising what is important to you, it is impossible to identify which activities that are most productive and which activities can be multitasked. Where we are not focused on the elements that make us effective, we can begin to waste time and energy on the myriad of mundane tasks that tend to appear and this can lead to stress and anxiety. This is where the multi-tasking skills come in handy: to complete routine tasks during our down time in the most efficient manner possible.

It is really important to understand where you are spending most of your time and if you acknowledge that time is being wasted or you are spending time on less productive things, think of methods to overcome this. Prioritising your tasks in accordance with the techniques discussed in this training is the first step in planning your time. This training course will provide you with an awareness of the areas that you can improve in your day to day planning, as well as giving you some tips on practical multitasking strategies for dealing with popular time management issues.

Upon completion of this workshop, a committed participant will be able to:

• Value the basic concepts of time
• Identify tasks that can be multitasked
• Categorise themselves either as a monochronic or polychronic
• Determine the best ways to rearrange their priority list based on the way they currently manage time and realise multitask to use time efficiently
• Apply the Urgent & Important Matrix at work to analyse tasks that can be managed more efficiently
• Set practical goals that helps achieve work-life balance
• Create powerful goals through one of the most life-changing exercises conducted in a training
• Execute a simple 15-minute ritual to their daily routines that can ensure they do not every ‘forget’ to do something again
• Realise their current challenges at managing time and practical tips to overcome them

Module 1: The Fundamentals of Managing Time & Multitasking
• How Many Minutes are there in a Day for You and the Person Next to You?
• Monochronic & Polychronic Time Orientation
• Stand Up Quiz: Which One Are You?
• Law of Diminishing Returns
• Law of Counter-Productivity
• Daily & Weekly Time Management
• Individual Planning Session
• The Secret of Successful Planning: Identifying Your Prime Time & Down Time
• Activity: Using Prime Time & Down Time Effectively
• Pure Time & Actual Time
• Individual Activity: Calculate Your Pure Time
• Kill Procrastination- TNT (Today Not Tomorrow)

Module 2: Multitasking: When & How
• What is Multitasking?
• Deciding on Tasks to Multitask
• Know When a Task Requires Undivided Attention
• Switching Brain Channels Effectively
o Understanding Our Brain Functions with regards to Multitasking
• Choosing the Right Tool for Multitasking
• Activity: Switching Gears Quickly
• How NOT to Multitask
• Examples of Successful Multitasking Strategies
• Deciding Which Multitasking Tasks Work for You
• Managing & Multitasking Multiple Email Requests Successfully

Module 3: Time Management Tools
• The Big Rock Principle
• Demonstration Session: The Rocks in Your Life
• The Important / Urgent Model
• Group Activity: Creating a Life Size Urgent & Important Matrix
• Why New Year Resolutions Fail?
• Demonstration: Keep Your Eye on Your Goal
• Setting short, medium & long term goals
• Activity: Are your goals SMART? Let’s Test It!
• SMART Goals: Creating Practical & Achievable Goals
• The Ultimate Success Formula: Putting Together a Life Goal- Cost: A Few Hours of Your Time; Value: Priceless!
• Life in An Envelope: Design Your Life Plan
• The Benefits of Planning
• The Most Important 15-Minutes of Your Day

Module 4: Pulling It Together: Managing Your Time & Multitasking Perfectly Despite Daily Challenges
• The Six Human Needs: Why Do People Do What They Do, by Anthony Robbins
• The Common Challenges Faced by People
• Clear Mind, Clear Desk & Clear Desktop
• Survey: 5S Implementation
• Stress Management Techniques and Toolbox: Stress-Reliever Techniques
• Breathing: You Have Been Doing It Wrong
• Guaranteed Relaxation Session: Group Breathing Exercise
• Other Relaxation Techniques

FINALE SESSION
A Motivational Session - Giving Your Best even when You Don’t Feel Like It!
• Your Commitment to Self-Mastery: Kaizen
• Traffic Light: Your Learning Points from this Workshop
• Finale Activity: Seeing the Best in Everyone

We Are An Approved Training Provider Under HRD Corp Claimable Course With Human Resource Development Corporation (HRD Corp)